We all know the feeling of being pressed for time and anxious to get to the next task at hand. Meeting planners investigating potential sites for their meetings are often reluctant to engage upfront in in-depth conversations or provide extensive details about their meetings. Eager to discover potential venues and discard undesirable ones, they distribute basic rates, dates and space information and then ask the next most obvious question…”do you have availability and what’s the rate?”
Your obvious quest is to get to the bottom line quickly and rule out those properties that can’t meet your requirements. However, this haste may be costing you! Planners who choose to lay all their cards on the table from the beginning are forging the best possible negotiation position and also saving time, while gaining valued resources in the process.
- Revealing your meeting’s value puts you in a stronger negotiation position
- Information shared upfront ultimately saves you time
- Resources for complete RFPs
- Added discoveries when stakeholders understand what you are really trying to achieve in your meeting
Dawn Norman , Independent Events Services Professional , Normand Productions, LLC
Dawn Norman has been a meeting and event producer for over 15 years. Dawn’s varied client base includes, Fitness Industry Supplier Association (FISA), Professional Convention Management Association (PCMA), OnBoard Experiential Marketing (OBE), and Gull Wing Car Club.
Dawn has produced meetings and events for some of the following companies – Nike, Reebok, National Association of Sports Medicine, and IDEA Health and Fitness Association. Her philosophy is to pay meticulous attention to detail to produce the perfect event for the client and their customer