A destination expert can help you understand specifically what each hotel will require, but 2 years of history is generally required by hotels to feel confident of your meeting’s guest room pickup compared to contracted rooms.
Even for single property meetings, “rooms around the contracted block”present challenges to meeting per guest room ratios, due to higher attendance and room sets. Adopting the practice of guest room audits as part of the post event report will prove instrumental in next year’s meeting negotiations.
You should also provide record of food and beverage spend and ancillary revenue if you have it. You will gain insight from Margie Sitton of the San Diego Tourism Authority on just how much history information you need to share in order to secure a room block from a hotel.